Tuesday, January 30, 2018

Ground Rules for Scrum Ceremonies | Supreme Agile

תמונה קשורה

In this article, I will share some basic guidelines, Tips, and suggestions that will help scrum teams to increase the efficiency of their scrum ceremonies.

The Bread and Butter of all ceremonies

  • All ceremonies should include the relevant stakeholders.
  • All ceremonies should be made in a safe environment.
  • All ceremonies should start on time and End on time.
  • The scrum master is the facilitator of all ceremonies. 
  • All ceremonies are Time-boxed.

The Preparation Phase

The preparation phase is mostly owned by the scrum master, as the facilitator of the team, the scrum master should ensure the following: 

  1. Start with the basics and ensure that the meeting time and location is agreed by the team.
  2. Ensure that the meeting room contains all resources (Connection to the team Backlog, projector Etc.) and materials that may be used throughout the meeting. 
  3. The invitation should be sent to a list of stakeholders who are required to be presented at the meeting, the invitation should be sent a few days earlier to the meeting to allow a proper preparation. 
  4. The invitation should include some basic details such as the Purpose, agenda, and goal of the meeting to remove any unnecessary questions.
  5. Ensure that the participants "Approved" or "Declined" the invitation.
  6. Depends on the type of ceremony, ensure that each team member is ready to present share is part. 


The Facilitation of the Meeting 

The facilitation phase is owned by the scrum master, as the facilitator of the team, the scrum master should ensure the following: 
  1. At the start of the meeting, the SM will present the agenda.
  2. At the start of the meeting, the SM will present the meeting goal.
  3. The SM will be present during the entire ceremony.
  4. The SM will ensure that the meeting agenda is kept without any deviations. 
  5. The SM will ensure that each team member will get the chance to share is inputs. 
  6. The SM is not allowed to get involved in team discussions. 
  7. The SM should ensure that the team will remain in focus.
  8. The SM will capture critical aspects that arise during the meeting and share them with the team.
  9. The SM will ensure that there are no external interfering that may distract the team.
  10. The SM should write down all inputs gathered by the relevant stakeholders. 

Action Items based on Output 

  1. The SM must ensure that the meeting results be clearly communicated to the team or any other relevant stakeholders. 
  2. The SM must ensure that the product backlog is updated based on feedback.
  3. The SM should update the impediments board based on items gained by the team. 

1 comment:

  1. Why does it have to be the Scrum Master who facilitates the ceremonies? I don't read that the SM is the facilitator of the team - she is the servant leader. If someone else wants to do it, then great!

    Scrum was invented in 1995 as an agile reaction to waterfall and top-down leadership. The framework was light compared with that. Nowadays, a lot of companies have become more agile and lean than the scrum framework defines.

    Lean says only do things that add value and eliminate waste, which may mean changing or ditching some of the scrum guidelines.

    Martin Le Brun, CSM

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